Fulfill the GoBD obligation simply and securely
The "Principles for the proper keeping and storage of books..." (GoBD) sound complicated. The good news is that the process in Knodge.eu is structured in such a way that you automatically meet these requirements when you digitize your receipts.
This guide describes the exact, GoBD-compliant workflow that you can start using today.
Step 1: Complete capture
The first principle of the GoBD is completeness. Every receipt must be recorded. This is very easy with Knodge:
- Paper receipts: Use the scan function in the Knodge mobile app. Take a photo of the receipt as soon as you receive it.
Digital receipts: Upload invoices that you receive as PDFs by email directly to your Knodge portal.
This is the first step towards securing the receipt.
Step 2: Automatic & unchangeable processing
As soon as a document is in Knodge, the crucial process of ensuring that it cannot be changed begins:
- Dual format: Knodge automatically creates an immutable PDF for viewing and a JSON file. This JSON file contains all read data (date, amount, etc.) in a machine-readable format.
2 Manipulation protection: The status of the receipt is fixed and every change is logged. This fulfills the requirement of traceability and immutability.
You do not have to do anything - the process runs fully automatically in the background.
Step 3: Audit-proof long-term archiving
The GoBD requires secure storage for 10 years. Knodge also takes care of this for you:
- Monthly bundling: At the end of each month, all receipts recorded during this period are combined in a single, compressed ZIP container.
- Cryptographic sealing: This ZIP container is sealed with a unique SHA-256 hash value. This is like a digital notary seal: it proves that the contents of the archive have not been changed since it was created.
This sealed ZIP container is your audit-proof archive for the tax office.
Conclusion: Compliance by design
Thanks to this three-stage process, which is firmly integrated into Knodge, you no longer have to worry about the technical details of the GoBD. You enter your receipts and the system ensures compliance in the background.